VAIRSA Procurement-Features
Cloud Based
Utilizes modern and scalable cloud infrastructure, allowing for accessibility, flexibility, and efficient resource management.
Unlimited Scalability
Provides the flexibility to grow and adapt to changing organizational needs without constraints on departments, locations, categories, items, suppliers, roles, etc.
Role-based Permission
Grants specific access and permissions to users based on their roles within the organization, ensuring security and limiting unnecessary access.
Level-based Scope
Enables users to focus on specific levels of the organizational hierarchy, streamlining access and visibility according to their responsibilities.
Multi Currency
Supports transactions in multiple currencies, essential for businesses engaged in international trade or with diverse financial operations
Approval Matrix
An approval matrix streamlines the authorization process by defining roles and hierarchies, ensuring efficient approval workflows for procurement transactions.
Budget Control
Maintain financial discipline with budget control features, allowing you to set, monitor, and manage spending limits within your procurement processes.
3 Way Matching
3-way matching ensures accuracy by comparing purchase orders, delivery receipts, and vendor invoices to validate that the quantities and prices align before processing payments.
Credit Periods/Limits
Manages supplier credit relationships by setting credit periods and limits, helping in financial planning and risk management.
In-app Notifications
Stay informed and responsive with in-app notifications, keeping users updated on important events and actions within the procurement software.
In-app Help Desk
Provides users with direct access to support and assistance within the application, enhancing the overall user experience.
Email Automation
Streamline communication and enhance efficiency with email automation, allowing for automated alerts, reminders, and updates within your procurement workflow.
4 SMART Characteristics
You have granular control over privileges and the scope of permissions in VAIRSA. In addition to role-based permissions, you can define a specific scope for each user. VAIRSA offers four levels of permission scope aligned with organizational charts:
All: This level grants users access to view everything, including purchase requests, orders, and goods receipts.
Department: Users with this scope can only view records within their department, excluding any PRs or POs from other departments.
Location: This level allows users to see records limited to their specific location.
Own: Users with this scope can only access records that belong to them exclusively.
With these four levels, VAIRSA provides a flexible and tailored approach to managing user permissions, ensuring a secure and efficient procurement environment.
VAIRSA procurement seamlessly manages all procure-to-pay processes. A single PR can result in the creation of one or more POs, each of which can be associated with one or more GRs (goods receipts) and linked to multiple invoices. Furthermore, VAIRSA automates the creation of POs for each supplier, streamlining the entire process. Invoice verification is completed in seconds, making procurement effortless with VAIRSA.
VAIRSA procurement equips decision-makers with a suite of tools to facilitate informed decision-making across all stages and organizational levels. These tools are complemented by a diverse set of dynamic, insightful reports, ensuring the continuous availability of accurate information for making well-informed decisions.
VAIRSA Procurement is designed to foster seamless B2B partnerships, facilitating efficient communication among all involved parties to maximize results with minimal effort. These communications occur simultaneously. Moreover, we offer an in-app helpdesk, ensuring that every user can easily communicate with our team. We prioritize user experience, believing that accessible support enhances overall satisfaction.